Field Procurement Assistant
Mataa’na, Esna, Egypt
Thursday, January 19, 2023
About the job
Takween is implementing a project in Esna, “Visit Esna”. This project’s objective is to put Esna on the tourist map through several conservation, marketing and economic interventions.
The Procurement Assistant will support the Procurement Manager in managing all project procurement processes including printing materials and equipment procurement. The incumbent will assist in ensuring procurement is transparent and carried out in accordance with USAID regulations, Takween procurement policies, procedures, rules and guidelines are followed. S/he will report to the procurement manager.
The assistant will provide procurement and logistics support to the project’s technical activities. S/he works closely with project staff, vendors, and service providers to ensure that project procurements are compliant. This position provides an excellent opportunity to learn and grow in the field of donor-funded procurement management.
The following responsibilities are not exhaustive and do not necessarily cover every task or duty that might be assigned. Additional responsibilities may be assigned as necessary.
Key Result Areas
The Procurement Assistant is responsible for the following tasks, but not limited to:
Assist the Procurement Manager to oversee all project procurement; and ensuring procurement is transparent and carried out in accordance with USAID regulations, Takween policies and procedures
Procure and ensure timely, efficient and cost-effective supply of goods and services to project teams in accordance with donor and Takween guidelines
Prepare requests for quotations, conduct bid evaluation, prepare price analysis, and conduct due diligence (reference checks and site visits) and draft purchase orders in support of the procurement of goods and services for the project
Support the Procurement Manager to review and track the procurement plan; communicating and sharing updates with the various project teams on a regular basis
Working closely with the project technical teams and providing procurement guidance and assistance to trainings, events and activities that will require the rental of venues or hotels, catering services, transportation services and procurement of stationery and supplies
Maintain filing system for procurement and ensure that the minimum documentation referenced in the procurement threshold is in each procurement file;
Ensure that the vendor meets the terms and conditions of the purchase order/contract through active contract management; This includes written communication with the vendor to ensure on-time delivery, and that goods and services meet the specifications and are of the quality and quantity requested;
Review invoice payments from vendors and compare to the terms of the purchase order or contract to ensure vendor invoices are accurate before submitting for payment;
Support project budget revisions by providing estimated pricing for goods and services; and
Any other duties as may be assigned by the Procurement Manager.
Bachelor’s degree required in Purchasing and Supply or its equivalent.
Must be from Esna
At least 3 years’ experience managing procurement processes, including with USAID-funded programs
Experience in competitive procurement of goods and services required
Experience in administration of subcontracts and purchase orders strongly preferred)
Demonstrated experience in procurement and grants focused on ensuring compliance with established rules and regulations.
Ability to work hands-on, independently, and within team in difficult work environment
Willingness to frequently travel to provinces and districts covered by the project
Detail-oriented and organized
Experience using computers and software at work, especially email and MS Word (experience with MS Excel is desired)
Ability to work independently with minimal supervision, to prioritize multiple assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good judgment
Ability to effectively communicate verbally and in written form in Arabic and English.
Ability to work under high pressure and carry out multi-tasks in simultaneous projects;
Self-motivation and willingness to learn;
Creativity and ability to seek and explore innovative solutions;
Teamwork abilities and work collaboratively with other stakeholders and staff members;
Strong planning and organizational skills;
Accountability and high commitment to the company’s quality standards and code of ethics;
The Field Procurement Assistant will work in Mataa’na, Esna Office.
Takween Integrated Community Development (Takween) is an urban development firm established in 2009 in Egypt by a dynamic team with extensive experience, in response to a foreseen growing demand for innovative urban solutions in a world where it is predicted that by 2030, 60% of the world’s inhabitants will be living in urban centers. Takween specializes in the development of integrated packages in urban development services and solutions to support and complement efforts of tackling urban challenges. Takween provides project planning, design, and implementation services to a range of local and international clients. Takween fields of interventions include integrated urban development and upgrading, heritage management and conservation, community development and mobilization, participatory design and planning, and construction activities.